Job Posting: Administrative Assistant

Job Opportunity: Administrative Assistant
Published on May 28, 2019

  • Proficiency in Microsoft Office Suite
  • Must work well under pressure, with minimal supervision, and possess the ability to function efficiently and organize work with minimal direction; quick learner; ability to prioritize work
  • Excellent oral, written and communication skills
  • Diplomatic and polite in dealing with people
  • Minimum typing speed 50 wpm

Responsibilities

  • Provide clerical or administrative support to officers, local union representatives, stewards, committees and staff, including maintaining calendars.

  • Scheduling meetings, and making travel arrangements.
  • Basic bookkeeping data entry, responsible for accounts payable, provide assistance to Accountant as required.
  • Able to follow strict processes for Grievances and Arbitrations, Letters of Agreement, Letters of Discipline, etc.
  • Enter data into software programs, such as Unionware; prepares reports from software programs, or manually, as required.
  • Ability to prepare retirement packages, certificates, lists, etc.
  • Minute-taking, transcribing minutes, transcribing from dictation recorder, photocopying and filing.
  • Prepare documents for circulation, such as letters, facsimiles, minutes, memoranda, Hotlines, etc.
  • Provides routine back up relief for other positions within the office, including, but not limited to switchboard/reception, accounting department, print room, etc.
  • Assist in maintaining the office equipment and ordering necessary office supplies.

Please submit your resume to the attention of Michael Phillips, Secretary-Treasurer, no later than close of business Friday, June 7, 2019.
Facsimile: 604-435-7760 - Email:
[email protected]

Only those applicants who have been short-listed will be contacted for an interview. We thank all applicants for their interest!

Download the Job Posting PDF here.